Academic Regulations

Definitions

The HITEC University follows semester system, quite akin to that in vogue in American universities. Features of this system are highly focused and well delivered classroom lectures, extensive experimentation and continuous assessment of students’ performance. It aims to infuse habits of regularity and competitiveness among the students. The  following few  pages  give  definitions  of  various  terms applicable to our system. They also contain a summary of rules and regulations. Please do take a few minutes to peruse through them.

Academic Calendar

It consists of two regular and a Summer Semester. Duration of regular semesters is nineteen weeks each which includes sixteen weeks of teaching and three weeks of examinations. The Summer Semester (conducted for undergraduate programs only) is condensed to eight weeks duration, but the credit hours taught for a course are equal to a regular semester. The schedule of semesters for the year 2015-2016 is:-

Fall Semester 2015 07 Sep 2015 - 22 Jan 2016
Spring Semester 2016 01 Feb 2016 - 17 Jun 2016
Summer Semester 2016 20 Jun 2016 - 02 Sep 2016

Contact Hour

Means one hour including ten minutes break spent on academic and research related activities including instructional work/tutorials, laboratory work (practical), research work, projects, seminars, workshops, internships, etc during the course of studies at the University.

Credit Course

A course of which enrollment and successful completion is a mandatory requirement for the award of degree.

Credit Hour (Cr Hr)

A lecture of one hour duration (including ten minutes break) delivered per week per semester for a course countable towards a student’s Cumulative Grade Point Average. However, in case of seminars, tutorials and laboratory work (practical), one credit hour may require two or three contact hours depending upon the nature of the subject.

Semester Credit Load

In every semester, undergraduate students must enroll in all the courses prescribed for that semester (as specified in the road map of that program). The academic load in each semester ranges from fifteen to nineteen credit hours for undergraduate and three to twelve credit hours (i.e. one to four courses) for graduate students. In Summer Semester, an undergraduate student can enroll in the number of courses not exceeding nine Cr Hrs. 

Academic Performance Evaluation

The students are evaluated as per following criteria:-

  • Quizzes
  • Home assignments
  • Case Studies/Seminars/Workshops
  • Practical/Laboratory Tests
  • Project
  • Internship
  • Viva Voce
  • Sessional Examinations
  • End Semester Examination

Grading System

The performance of each student in a course of study is based on relative grading system except otherwise mentioned. The grades and grade points in case of relative grading are as follows:-

GRADE

GRADE POINT

A
4.00
A-
3.67
B+
3.33
B
3.00
B-
2.67
C+
2.33
C *
2.00
C-
1.67
D
1.00
F
0.00
I
Incomplete

(* Lowest grade in case of postgraduate courses)

Note:
In all cases of project, thesis, dissertation evaluation and where the class strength is 10 or less students, the performance will be based on the marks obtained by a student and the grades and grade points will be as follows:  

Marks

GRADE

GRADE POINT

90-100
A
4.00
85-89
A-
3.67
80-84
B+
3.33
75-79
B
3.00
70-74
B-
2.67
65-69
C+
2.33
60-64
C *
2.00
55-59
C-
1.67
50-54
D
1.00
less than 50
F
0.00
-
I
Incomplete

 (* Lowest grade in case of postgraduate courses)

Award of Grade ‘F’

In addition to ‘F’ grade awarded on the basis of academic failure, a student shall not be allowed to appear in end semester examination of a subject in which his/her attendance is less than 75%, and he/she shall be awarded ‘F’ grade in that subject. The ‘F’ grade so obtained shall only be cleared by repeating the same course whenever offered.

Award of Grade ‘I’

A student, who, because of illness or other acceptable reasons approved by the Departmental Board of Studies/Board of Faculty, fails to appear in end semester examination, provided his overall attendance is not less than 75%, is given ‘I’ as a grade. The student receiving such a grade makes up the unfinished portion of his course and is given a grade at the discretion of the faculty without prejudice to the previous grade ‘I’. In case the student fails to make up the course work, he receives a grade ‘F’ unless further extension is given by the Board of Faculty. He shall pay the prescribed fee for re-appearing in the end semester paper. Following procedure should be adopted to remove “I” grade:-

  • Sessional Examinations.Whenever a student misses sessional examination, makeup test shall be arranged within the period to be decided by the Departmental Board of Studies but not later than four weeks from original date of missed sessional examination. Makeup test for Mid-term examination of two hours duration (only for lab courses) will also be governed accordingly.
  • End Semester Examination.Whenever a student misses end semester examination, make up examination shall be arranged within first six weeks after the beginning  of the subsequent semester.

Attendance Rule

A student shall not be allowed to appear in end semester examination of a subject in which his/her attendance is less than 75%, and he/she shall be awarded ‘F’ grade.

Cumulative Grade Point Average (CGPA)

Means the summation of grade points of all credit courses divided by the total number of credit hour taken by a student, i.e.

CGPA = Sum of (PxN) / Sum of N

Where ‘P’ represents grade point assigned to a letter grade scored by the student in a course and N represents the number of credit hours associated with the course. In short it is the ratio of total grade points earned in all the courses to the total number of credit hours of those courses.

Semester GPA

Semester Grade Point Average (GPA) means the summation of grade points of the particular semester credit courses divided by the total number of credit hours taken by a student in that semester,i.e.

GPA = Sum of (PxN) / Sum of N

Where 'P' represents a grade point assigned to a letter grade scored by the student in a subject and N represents the number of credit hours associated with that subject. Here numerator is summation of grade points earned in a semester and denominator is summation of credit-hours attended in that semester.

Semester Grade Point Average (GPA)

Means the summation of grade points of the particular semester credit courses divided by the total number of credit hour taken by a student in that semester, i.e.

GPA = Sum of (PxN) of a semester / Sum of N of that semester

Where ‘P’ represents grade point assigned to a letter grade scored by the student in a course and N represents the number of credit hours associated with that course. Here numerator is the summation of grade points earned in a semester and denominator is the summation of credit hours attended in that semester.

Repetition of Course(s)

A student can repeat a course to obtain minimum CGPA laid down for the prescribed program or to improve the CGPA. It is the responsibility of the student to clear the failed course(s) or improve CGPA by applying (subject to course offering) to the respective chairperson and get the approval to repeat the course. While repeating a course, a student will undergo all the formalities applicable to regular semester i.e. pay the fee, attend the classes and appear in the quizzes, assignments, projects, practical examination, sessional examinations and end semester examination as planned for the course. During Summer Semester a maximum of ‘B’ grade shall be awarded.

Opting to repeat a course(s) a student shall not be eligible for top honors/awards even if he/she improves and obtains equal or better CGPA. The student transcript shall show both old and new earned grades, but the CGPA shall be based on better earned grade. Apart from clearance of ‘F’ grade an undergraduate student can repeat a maximum of six courses and graduate student can repeat a maximum of two courses.

Semester Freeze

Based on the positive recommendation of the Chairperson of the Department/College/Institution, Semester Freeze up to one year from course work is allowed to students facing acute domestic problems or any other valid reason(s). During semester freeze period the student shall be required to pay 25% of the tuition fee (Rs. 6000/- for Ph.D. student)for  each semester to continue his/her registration with the University. Prior to resumption of studies after the semester freeze, it shall be mandatory to clear all the previous outstanding dues, if any. Freezing of a Semester in first semester is not allowed.

Final Grade

The grade earned by a student in home assignments, quizzes, case  studies, viva voce, practical/laboratory work, sessional examinations, end semester examination and projects etc, are formalized into final result by the concerned faculty member. All the examination answer books/sheets including end semester examination are marked and shown to the students. The marks obtained by the student in each examination are also displayed on notice boards at least one week prior to commencement of end semester examinations. The faculty members prepare the final results of the students on the standard grade sheet in duplicate and submit it to the Departmental Board of Studies. The grade sheets of each course duly approved by the Departmental Board of Studies are then sent to the Office of the Controller of Examinations.

Recalculation/Change of Grade

There shall be no re-evaluation of answer scripts of the end semester examination. However, a candidate shall be allowed to have his answer scripts rechecked by the Controller of Examinations on payment of prescribed fee within 30 days of the declaration of the result. The Dean of the Faculty concerned, on the recommendation of the concerned Chairperson, may condone the delay up to a maximum period of 15 days on payment of double fee. The Controller of Examinations and a faculty member of the concerned department shall check the answer scripts of the end semester examination of the applicant and satisfy themselves regarding following aspects and certify that:-

  • The script belongs to the applicant and that it has not been changed.  
  • No portion of the script has been left unmarked.
  • The marks awarded in the script have been correctly brought out/ reproduced on its cover.
  • The grand total on the cover of the script is correct.
  • The grand total on the cover of the script is correctly transferred to the award list.
  • The result has been correctly posted and notified.

Change in Pre-end Semester Examination Result(s)

After  notification/declaration  of  final  results  by the Controller of Examinations, pre-end semester examination results will not be changed e.g. quizzes, assignments, sessional examinations or any other activity which was assigned marks. Only the application(s) raising query in final paper will be accepted.  Student(s)  seeking  change/rectification  of pre-end semester examination results due to erroneous entry of marks by the concerned faculty member will be admitted and processed through Chairperson of concerned Departments/Institutes/Colleges.

Medium of Instruction

The medium of instruction will be English except where permitted by the competent authority.

Semester Enrolment

Enrolment in each regular and Summer Semester is mandatory for every student. List of enrolled students will be notified by the Registrar Office within first two weeks of commencement of each semester and Controller of Examinations shall publish results on the basis of that list. Enrolment forms are available with each Department and if a student fails to enroll for the semester, his/her name will be struck off the university rolls and will be included in the list of suspended students. The registration will be restored after paying the laid down fee and the fine imposed as per rules.

Course Add/Drop

Undergraduate Programs. A student, if allowed to enroll in additional course(s) in a regular semester or during Summer Semester, can add or drop a course(s) on the basis of conflict in weekly program or on personal grounds  within  first  two  weeks  of  commencement of semester. In this case fee will not be charged, nor will the result be announced. In all other situations a student is liable to pay the fee and his result will also be announced.
Graduate Programs. A student can apply and get approval by the respective Chairperson of department/ school/institution, to add or drop a course(s) due to conflict  in  weekly  program  or  on  personal  grounds within first two weeks of commencement of regular semester. In this case fee will not be charged, nor will the result be announced. In case a student applies for dropping a course(s) within two weeks after first sessional examination, fee will be charged, but the result will not be announced. In all other situations a student is liable to pay the fee and his/her result will also be announced.