Academic Regulations (Common to all)
The HITEC University Taxila follows semester system, quite akin to that in
vogue in American universities. Singular features of this system are highly
focused well delivered classroom lectures, extensive experimentation
and continuous assessment of students’ performance. It aims to infuse
habits of regularity and competitiveness amongst the students.
Definition of various terms applicable to our system and a summary
of regulations are given below. Please do take few minutes to peruse
through them.
It consists of two regular and a Summer Semester. Duration of regular
semesters is nineteen weeks each which includes sixteen weeks of
teaching and three weeks of examinations. The Summer Semester
(conducted for undergraduate programs only) is condensed to eight
weeks duration, but the credit hours taught for a course are equal to a
regular semester. The schedule of semesters for the year 2020-2021 is:-
| Fall Semester 2020 | September 07, 2020 - January 15, 2021 |
| Spring Semester 2021 | February 01, 2021 - June 11, 2021 |
| Summer Semester 2021 | June 14, 2021 - August 20, 2021 |
One hour including ten minutes break spent on academic and research
related activities including instructional work/tutorials, laboratory work
(practical), research work, projects, seminars, workshops, internships,
etc during the course of studies at the University.
A course of which enrolment and successful completion is a mandatory
requirement for the award of degree.
lecture of one hour duration (including ten minutes break) delivered
per week per semester for a course countable towards a student’s
Cumulative Grade Point Average. However, in case of seminars, tutorials
and laboratory work (practical), one credit hour may require two or three
contact hours depending upon the nature of the subject.
The performance of each student in a course of study
is based on relative grading system except otherwise
mentioned. The grades and grade points in case of relative
grading are as follows:-
| A | 4.00 |
| A- | 3.67 |
| B+ | 3.33 |
| B | 3.00 |
| B- | 2.67 |
| C+ | 2.33 |
| *C | 2.00 |
| C- | 1.67 |
| D | 1.00 |
| F | 0.00 |
| I | Incomplete |
(* Lowest grade in case of Graduate Programs)
Note: In all cases of project, thesis, dissertation evaluation
and where the class strength is 10 or less students, the
performance will be based on the marks obtained by a
student and the grades and grade points will be as follows:-
| 90-100 | A | 4.00 |
| 85-89 | A- | 3.67 |
| 80-84 | B+ | 3.33 |
| 75-79 | B | 3.00 |
| 70-74 | B- | 2.67 |
| 65-69 | C+ | 2.33 |
| 60-64 | *C | 2.00 |
| 55-59 | C- | 1.67 |
| 50-54 | D | 1.00 |
| less than 50 | F | 0.00 |
| - | I | Incomplete |
(*Lowest grade in case of Graduate Programs)
In addition to ‘F’ grade awarded on the basis of academic
failure, a student shall not be allowed to appear in end
semester examination of a subject in which his/her
attendance is less than 75%, and he/she shall be awarded
‘F’ grade in that subject. The ‘F’ grade so obtained shall
only be cleared by repeating the same course whenever
offered.
A student, who, because of illness or other acceptable
reason(s) approved by the Departmental Board of
Studies/ Board of Faculty, fails to appear in end semester
examination, provided his/her overall attendance is
not less than 75%, is given ‘I’ as a grade. The student
receiving such a grade makes up the unfinished portion
of his course and is given a grade at the discretion of
the faculty without prejudice to the previous grade ‘I’. In
case the student fails to make up the course work, he/
she receives a grade ‘F’ unless further extension is given
by the Board of Faculty. He/she shall pay the prescribed
fee for re-appearing in the end semester paper. Following
procedure should be adopted to remove ‘I’ grade:-
- Sessional Examinations. Whenever a student misses
sessional examination due to reasons acceptable to
Departmental Board of Studies, make up test shall
be arranged within the period to be decided by the
Departmental Board of Studies but not later than
four weeks from original date of missed sessional
examination. Makeup test for Mid-term examination
of two hours duration (only for lab courses) will also
be governed accordingly.
-
End Semester Examination. Whenever a student
misses end semester examination due to reasons
acceptable to the Departmental Board of Studies,
make up examination shall be arranged within first
six weeks after the beginning of the subsequent
semester.
A student shall not be allowed to appear in end semester
examination of a subject in which his/her attendance is
less than 75%, and he/she shall be awarded ‘F’ grade.
Cumulative Grade Point Average (CGPA)
The summation of grade points of all credit courses divided
by the total number of credit hours taken by a student, i.e.
CGPA = Sum of (PxN)/Sum of N
Where ‘P’ represents grade point assigned to a letter
grade scored by the student in a course and N represents
the number of credit hours associated with the course.
In short it is the ratio of total grade points earned in all
the courses to the total number of credit hours of those
courses.
The summation of grade points of the particular semester
credit courses divided by the total number of credit hours
taken by a student in that semester, i.e.
GPA =Sum of (PxN) of a semester /
Sum of ‘N’ of that semester
where ‘P’ represents grade point assigned to a letter
grade scored by the student in a course and N represents
the number of credit hours associated with that course.
Here numerator is the summation of grade points earned
in a semester and denominator is the summation of credit
hours attended in that semester.
A student can repeat a course to obtain minimum CGPA
laid down for the prescribed program or to improve the
CGPA. It is the responsibility of the student to clear the
failed course(s) or improve CGPA by applying (subject to
course offering) to the respective chairperson and get the
approval to repeat the course. While repeating a course,
a student will undergo all the formalities applicable to
regular semester i.e. pay the fee, attend the classes and
appear in the quizzes, assignments, projects, practical
examination, sessional examinations and end semester
examination as planned for the course. During Summer
Semester a maximum of ‘B’ grade shall be awarded.
Opting to repeat a course(s) a student shall not be eligible
for top honors/awards even if he/she improves and obtains
equal or better CGPA. The student transcript shall show
both old and new earned grades, but the CGPA shall be
based on better earned grade. Apart from clearance of ‘F’
grade an undergraduate student can repeat a maximum of
six courses and graduate student can repeat a maximum
of two courses.
Based on the positive recommendation of the Chairperson
of the Department/ College/ Institution; semester freeze up
to one year from course work is allowed to students facing
acute domestic problems or on other valid reason(s).
During semester freeze period an undergraduate and a
graduate student shall pay the laid down fee to continue
his/her registration with the University. Prior to resumption
of studies after the semester freeze, it shall be mandatory
to clear all the previous outstanding dues, if any. Freezing
of first semester is not allowed.
The grade earned by a student in home assignments,
quizzes, case studies, viva voce, practical/laboratory
work, sessional examinations, end semester examination
and projects etc, are formalized into final result by the
concerned faculty member. All the examination answer
books/sheets including end semester examination are
marked and shown to the students. The marks obtained
by the student in each examination are also displayed on
notice boards at least one week prior to commencement
of end semester examinations. The faculty members
prepare the final results of the students on the award list
in duplicate and submit it to the Departmental Board of
Studies. The award list of each course duly approved by
the Departmental Board of Studies is then sent to the
Office of the Controller of Examinations.
There shall be no re-evaluation of answer scripts of the
end semester examination. However, a candidate shall be
allowed to have his/her answer scripts rechecked by the
Controller of Examinations on payment of prescribed fee
within 30 days of the declaration of the result. The Dean
of the Faculty concerned, on the recommendation of the
concerned Chairperson, may condone the delay up to a
maximum period of 15 days on payment of double fee.
The Controller of Examinations and a faculty member of
the concerned department shall check the answer scripts
of the end semester examination of the applicant and
satisfy themselves regarding following aspects and certify
that:-
- The script belongs to the applicant and that it has not been changed.
- No portion of the script has been left unmarked.
- The marks awarded in the script have been correctly brought out/ reproduced on its cover.
- The grand total on the cover of the script is correct.
- The grand total on the cover of the script is correctly transferred to the award list.
- The result has been correctly posted and notified.
After notification/declaration of final results by the Controller
of Examinations, pre-end semester examination results
will not be changed e.g. quizzes, assignments, sessional
examinations or any other activity which was assigned
marks. Only the application(s) raising query in final paper
will be accepted. Student(s) seeking change/rectification
of pre-end semester examination results due to erroneous
entry of marks by the concerned faculty member will
be admitted and processed through Chairperson of
concerned Departments/Institutes/ Colleges.
The medium of instruction will be English except where
permitted by the competent authority.
Enrolment in each regular and Summer Semester is
mandatory for every student. List of enrolled students will
be notified by the Registrar Office within first two weeks
of commencement of each semester and Controller of
Examinations shall publish results on the basis of that list.
Enrolment forms are available with each Department and
if a student fails to enroll for the semester, his/her name
will be struck off the university rolls and will be included
in the list of suspended students. The registration will
be restored after paying the laid down fee and the fine
imposed as per rules.
Undergraduate Programs. A student, if allowed to enroll
in additional course(s) in a regular semester or during
Summer Semester, can add or drop a course(s) on the
basis of conflict in weekly program or on personal grounds
within first two weeks of commencement of semester. In
this case fee will not be charged, nor will the result be
announced. In all other situations a student is liable to pay
the fee and his/her result will also be announced.
Graduate Programs. A student can apply and get
approval by the respective Chairperson of department/
school/institution, to add or drop course(s) due to
conflict in weekly program or on personal grounds within
first two weeks of commencement of regular semester.
In this case fee will not be charged, nor will the result
be announced. In case a student applies for dropping
a course(s) within two weeks after first sessional
examination, fee will be charged, but the result will not
be announced. In all other situations a student is liable
to pay the fee and his/her result will also be announced.
In every semester, undergraduate students must enroll
in all the courses prescribed for that semester (as
specified in the road map of the Program). The academic
load in each semester ranges from fifteen to eighteen
credit hours for undergraduate, maximum twelve credit
hours for MS and nine credit hours for PhD Programs.
In Summer Semester, an undergraduate student can
enroll in the number of courses not exceeding nine
credit hours.
The students are evaluated as per following criteria:-
- Quizzes
- Home Assignments
- Case Studies/Seminars/Workshops
- Practical/Laboratory Tests
- Project
- Internship
- Viva Voce
- Sessional Examinations
- End Semester Examination